How To Write A Salary Increment Letter l Request Format And Samples

If you believe you are not getting paid enough for your work and want to do something about it, asking for a salary Increment is more than justified. You may feel anxious about the annual performance review, but that mustn’t stop you from asking for a salary hike from your employer. If you are wondering how to write a salary increment letter without sounding greedy, then don’t worry, cause we’ve got you covered. This article will certainly focus on everything you need to know about salary increment letters and how to request salary increments, along with some samples and formats.

PART 1: Salary Increment Request Letter: From Employees to Employer

Asking your boss for a salary increment can be scary. But worry not, for here is everything you need to know about asking for salary hikes along with the format and some samples.

What Is A Salary Increment Request Letter?

Some employees fill up salary increment forms or write salary increment letters to their employers to ask for a raise. In some organisations, the manager or team leader also writes the salary increment request letters to the concerned persons, informing them about the employee’s good performance and how they have earned or are due for a raise.

Why Do Employees Ask For Salary Increments?

There are many reasons why an employee asks for a raise in his salary. The most common ones are due to personal financial reasons and because they believe they deserve more for their outstanding work performances. Sometimes when companies don’t give out increments, the employees can also take the initiative to make a move and ask for a raise.

Things You Need To Include In A Salary Increment Letter?

When employees want to ask for an increment in their salaries, they need to write a formal salary increment request letter to the concerned person mentioning the following format:

1. Name, designation and ID number of the sender.
2. Date and address.
3. Name, designation, company and address of the addressee.
4. The subject of the letter.
5. Salutation.
6. Purpose of the letter, i.e., asking for increment.
7. Date of joining and a number of years sender has worked for the company.
8. Detailed information of sender’s achievements and accomplishments.
9. Amount or percentage of increment the sender wants.
10. Conclusion with thanking the addressee.
11. Sign off.
12. Name and signature of the sender.

To Whom Should Employees Give Salary Increment Letter?

Depending on the size or policy of the company, salary increment request letters are given to the concerned person. In some companies, employees would provide them to their managers or supervisors, while in some to the HR persons. In small companies, they are usually given directly to the owner of the company.

Salary Increment Request Letter Samples

Take a look at the salary increment letter samples below in case you need any references.

Salary Increment Request Letter Sample For Employees

Date: 30/11/2021

To,
Sebastian King
HR Manager
Enchanted Woods

Subject: Request for salary increase

Dear Sebastian,

I am formally writing to you to request a review of my salary. I have been working as a Social Media Manager for AKAL Infosys for a year now, since 1st November 2020.

During my time here over the years, I have been a dedicated and hardworking employee to AKAL Infosys who has never missed her deadlines or a day of work. Also, as evidenced by the growth and reach our company accounts have gained on all social media platforms, I believe that my work, apart from my commitment to the company, justifies a raise in my salary.

I would also like to add that the current CTC as a graphic designer is much less than the average annual salary payable to my position. So, I would like to request a minimum of 22% increment in my salary.

I would be very obliged if the company could give me back as much as I have given my time and dedication to it.

Should the need for further discussion occur, I am available.

Thanking you,

Yours sincerely,
Aurora Rose
Social Media Manager
Digital Marketing Department
Enchanted Woods

Salary Increment Letter Sample For Employees Word

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Salary Increment Request Letter Sample For Teachers

Date: 30/11/2021

To,
Jason Ralte
Vice Principal
CKM Memorial School

Subject: Request for salary increase

Dear Sir,

I am formally writing to you to request a review of my salary. I have been working as a Biology Teacher for CKM Memorial School for a year now, since 1st November 2020.

During my time here over the years, I have been a dedicated and hardworking teacher. As evidenced by my cent per cent attendance, initiatives I have taken for the well-being of the students and their good academic performances, I do believe that my work, apart from my commitment to CKM Memorial School, justifies a raise in my salary.

So, I would certainly like to request an increment of a minimum of 22% increment in my salary.

I would be very obliged if the school could give me back as much as I have given my time and dedication to it.

Should the need for further discussion occur, I am available.

Thanking you,

Yours sincerely,
Aurora Rose
Biology Teacher
CKM Memorial School

Salary Increment Request Letter Sample For Assistant Professor

To,
The Dean of college
JS College

Subject: Salary Increment Request

Dear Sir,

I am writing to request you to review my salary formally. I have been an Assistant Professor in Political Science for four years now at your fine establishment.

During my tenure, my performance has certainly been consistent. I have been a dedicated and hard-working assistant professor who has consistently completed all the duties and assignments within given deadlines. I have also taken initiative to introduce the latest teaching methods to the students and have also taken on additional responsibilities.

Requesting the authorities to consider my application. I believe that my commitment and contributions to the institution, along with the average salary of my position in the industry, justify a hike of a minimum of 15% annually.

Furthermore, I would be very grateful if you could kindly approve my salary increment request.

Should you need further information or queries, I am always available.

Thank you for your time and consideration.

Sincerely,

Asha Sen
Assistant Professor
Political Science Department
JS College

Salary Increment Request Email Sample

In case you want to ask for a salary hike via email, here is a sample you could refer to.  

From: Aurora Rose <aurora.rose@enchantedwoods.com>

To: Sebastian King <sebastian.king@enchantedwoods.com>

CC: Srobhona Goswami <srobhona.goswami@enchanted.com>, Akash Nigam <Akash.nigam@enchanted.com

Date: November 30, 2021

Subject: Request for salary increase

Dear Sebastian,

I am writing to request you to review my salary kindly. I have been working as a Social Media Manager for AKAL Infosys for a year now, since 1st November 2020.

During my time here over the years, I have been a dedicated and hardworking employee to AKAL Infosys who has never missed her deadlines or a day of work. Also, as evidenced by the growth and overall reach our company accounts have gained on all social media platforms, I believe that my work, apart from my commitment to the company, justifies a raise in my salary.

I would also like to add that the current CTC as a graphic designer is much less than the average annual salary payable to my position. So, I would certainly like to request a minimum of 22% increment in my salary.

I would be very obliged if the company could give me back as much as I have given my time and dedication to it.

Should the need for further discussion occur, I am available.

Besides that, I have attached monthly work performance for reviewal purposes.

Thanking you,

Yours sincerely,

Regards,

Aurora Rose
Social Media Manager
Digital Marketing Department
Enchanted Woods

Salary Increment Sample Email For Employees Word

How to Follow Up With Your Boss For Salary Increment

After sending your request for a salary increment and still haven’t received any response, you can send an email to the concerned person, as shown in the sample below.

From: Morris James <moris.james@enchantedwoods.com>

To: Ashwin Kumar <ashwin.kumar@enchantedwoods.com>

CC: Akriti Kaur <akriti.kaur@enchanted.com>

Date: November 30, 2021

Subject: Salary increment reminder

Dear Ashwin,

I am writing to you as a kind reminder of the salary increment request letter that I had sent you two weeks ago, given I haven’t heard back from you yet on the same.

As I am in a predicament with my financial situation, I would certainly be delighted if you could kindly take a look at my request and consider it at your earliest convenience.

Thanking you,

Yours sincerely,
Morris James
SEO Executive
Enchanted Woods

Part 2 – Salary Increment Letter: From Employers to Employees

For employers, here is everything you need to know about writing salary increment letters for your employees.

What Is A Salary Increment Letter?

A salary increment letter is a formal letter written by the employer to their employees, letting them know they have been given a raise for their good or excellent work performances and reaching their targets on time. Some companies give out salary increment letters on the anniversary of the employees’ yearly joining date, while some offer them to some employees who have done their jobs outstandingly.

To Whom Should Employers Give Salary Increment Letter?

In this digital world where emails are preferred over mail letters, important letters are also sent via electronic mails wherein the person addressed to is the person concerned. So, when an employee writes an increment letter, he addresses it to the employee and Cc or Bcc the employee’s manager or supervisor and other important figures in the company.

What Are The Things You Need To Include In A Salary Increment Letter?

When writing a salary increment letter for an employee, the person writing in must remember to-

1. Address the name of the employee and their designation.
2. Mention the date of issuance.
3. Congratulate the recipient.
4. Mention the amount of increment.
5. Mention the number of salaries before and after the increment.
6. Add name, designation and company of the sender.

Salary Increment Letter Sample From Employers to Employee

Take a look at the salary increment samples below in case you need any references.

Date: 30/11/2021

To,

Eshanya Johari
Employee ID: XXXXXXXXX
Graphic Designer
Digital Marketing Department
AKAL Infosys

Subject: Increment Letter

Dear Eshanya,

We want to convey our hearty congratulations for your hard work and dedication towards organisation objectives. We are pleased to announce an increment of ₹ 80,000 to your salary (CTC per annum). The revised pay will certainly be effective from 01 December 2021.

The new revised salary details will be-

Previous Salary (CTC per annum): ₹ 3,50,000 /-

Increment: ₹ 80,000 /-

New Salary (CTC per annum):  ₹ 4,30,000 /-

For remaining salary breakup details and other terms and conditions, don’t hesitate to get in touch with the HR department.

We certainly look forward to your valuable contributions to the organisation and wish you a great career ahead.

Lokesh Aggarwal,
Manager-HR
Akal Infosys

Salary Increment Email From Employer to Employee Sample 

Here is a sample of a salary increment email for your reference.

From: Lokesh Agarwal <lokesh.agarwal@akalinfosys.com>

To: Eshanya Johari <eshanya.johari@akalinfosys.com>

CC: Srobhona Goswami <srobhona.goswami@akalinfosys.com>, Akash Nigam <Akash.nigam@akalinfosys.com

Date: November 30, 2021

Subject: Congratulations Eshanya!

Dear Eshanya,

As an appreciation for your performance over the last year, I am glad to inform you that Akal Infosys has decided to award you a salary increment for your dedication and contribution towards the organisation goals.

This well-deserved increment is the fruit of your hard work and dedication. Furthermore, we are always keen to keep committed employees happy and satisfied. We also believe that this will give you an incentive to perform even better.

Congratulations, and thank you.

We request you to further reply to this email with your acceptance.

Regards,

Lokesh Aggarwal,
Manager-HR
Akal Infosys

Please find the attached documents:

1. Salary Increment Letter
2. Increment Annexure_Eshanya

Read More: How to write a Resignation letter | Download Samples in Word

Salary Increment Letter FAQs

Q1. What is a salary increment letter?

A salary increment letter is a letter written by the employer to their employees, letting them know that they have been given a raise for their good or excellent work performances and reaching their targets on time. Some companies give out salary increment letters on the anniversary of the employees’ date of joining, while some give them to some employees who have done their jobs outstandingly.

Q2. What Is A Salary Increment Request Letter?

Some employees fill up salary increment forms or write salary increment letters to their employers to ask for a raise. In some organisations, the manager or team leader writes the salary increment request letters to the concerned persons, certainly informing them about their good performance and how they have earned or are due for a raise.

Q3. When is the best time to ask for a raise?

The best time to ask for a raise would be after being with the company for one year.

Q4. How do I write the salary increment letter?

When writing a request for a salary raise, remember to include these details in the following format-

• Your name, designation and ID number.
• Date and address.
• Name, designation, company and address of the addressee.
• The subject of the letter.
• Salutation.
• Purpose of the letter, i.e., asking for increment.
• Your date of joining and the number of years you have worked for the company.
• Detailed information of your achievements and accomplishments.
• Amount or percentage of increment you are certainly seeking.
• Conclusion with thanking the addressee.
• Sign off.
• Your name and signature.

Q5. Is a promotion letter and salary increment letter the same?

While a salary increment letter contains details about the amount of hike in salary, apart from words of appreciation and congratulations, a promotion letter also includes details about the new job position assigned to the employee, and in some cases, the amount of salary hike that comes with the new position.

To summarize, we suggest that you keep these things in mind and hope that you find the above information regarding salary increment letters and salary increment request letters helpful.

We will leave you here with our best wishes.

Good luck!