Leave Application Format & Samples for School and Office

image of Leave Application Format & Samples for School and Office

Whether a student or a working professional, writing a leave application to take leave from the office or school is considered a good practice. If you are someone writing this letter for the first time, you have landed on the right page. This blog will help you understand how to choose the correct leave application format for school or office, how to write an application and what to include in the application, along with different samples.

So, let’s jump straight to it!

What is a Leave Application?

A leave application is what you have to formally submit to your office, school, or college to inform them about your absence. There are numerous applications, and each has its own format and details, which totally rely upon the purpose of writing the Application.

What is a Leave Letter?

A leave letter is used as notification of your absence from your office, school or College whenever you apply for leaves. A leave letter is formal, informal or casual, whereas a leave application is a formal request to get leave from work for a certain period.

Types Of Leave Application

Sick leave The number of days depends on the seriousness of the employee’s condition. It could be a few days or even months.
Casual leave The employee usually gets 1 to 3 casual leaves per month, depending on the company.
Maternity leave According to the Maternity Benefit Act, maternity leave for employees can have been raised from 12 weeks to 26 weeks.
Paternity leave Though not applicable to all companies, some grant male employees paternity leave of 15 days.
Annual leave In India, the annual leave duration for an employee is 15-20 days per annum.
Bereavement leave In India, an employee is entitled to up to 7 days of bereavement leave. The number of days of leave depends on the company, but usually, it is for 3 to 5 days.
Vacation For this, employees usually trade in their annual and earned leaves for a long-term vacation. These paid vacation days depend on the number of leaves the employee still has left.
Half-Day Leave As the name suggests, the duration of this leave is only half a day.
One-Day Leave Again, as the name suggests, the duration of this leave is just one day.

Leave Application Format

Here is the sample leave application format, also known as the Leave letter format can be used to write different types of Leave letters & applications.
Leave Application Format

How To Write A Leave Application For School?

The Leave Application for School is written by Students to their principal or teacher to get leave for a certain period. It is written to notify about student absenteeism in school. Make sure that the application is written in a formal tone that includes relevant information.
Here are some essential elements that you must keep in your Leave Application for school:

  • Salutation
  • Subject
  • Reason for taking leave
  • Period of your leave
  • Contact information
  • Additional documents (if asked)

Leave application Format for School

To,
[ Name of concerned person (principal or class teacher) ]
[ Name of school or college ],
[ Address of school or college ],

Subject: [ Example: Application for leave ]

Dear Sir/ Madam,

[ Body of Application ]

Thanking you,

Yours sincerely,
[ Your name ]
[ Roll no/ Enrollment number ]
[ Class/ Semester ]
[ Department ]
[ Name of school or college ]

Sick Leave Application For School

To,
The Principal
St. Margaret’s Higher Secondary School
Arjun Nagar,
New Delhi

Subject: Leave application for School

Dear Sir/Madam,

I, Rahul Thakur of Class-8, Section C, have come due with the flu since yesterday. My doctor has told me to take rest at home for at least 5 days. So, I will not be able to attend school this week. I would be very much obliged if you could kindly grant me leave for 5 days, starting tomorrow, the 21st of September, 2021, till the 24th of September, 2021.

Also, please find the doctor’s letter that I have attached here.

Thanking you,

Yours sincerely,
Rahul Thakur
Roll No. – 23
Class 8
Section C
St. Margaret’s Higher Secondary School

One Day Leave Application For School

To,
The Principal
St. Mary’s Elementary School
Arjun Nagar,
New Delhi

Subject: Leave Application

Dear Sir/Madam,

I am the father of one of your students, Emma Smith, who is currently in the 2nd Grade (Section A) in your fine establishment. I am writing to inform you that she will not be able to attend school today and tomorrow, i.e. the 28th and the 29th of September, 2021, as her grandfather passed away this morning. As all the family members are in mourning and the funeral service will be held today and tomorrow, we will not be able to send her to school during this difficult time.

I ask you for your understanding and request you to kindly grant her a leave of absence for 1 day, on the 28th of September, 2021.

Thanking you,

Yours sincerely,
Jonas Smith
(Signature)

3 Day Leave Application for School

To,
The principal or class teacher
[ Name of school ],

Subject: 3-Day Leave Application

Dear Sir/ Madam,

I, Rahul Thakur of 12th Standard, have to visit my hometown for my parents’ 25th wedding anniversary celebration, which will take place on the 23rd of September 2021. I would also like to point out that it will take almost 2 days to travel back and forth from here to my hometown. Due to this, I will not be able to attend my classes for 3 days. Therefore, kindly grant my leave for 3 days, starting tomorrow, the 22nd of September 2021, until the 24th of September 2021.

Thanking you,

Yours sincerely,
[ Your name ]
[ Roll no/ Enrollment number ]
[ Class/ Semester ]
[ Name of school ]

Covid – 19 Leave application for School

To,
The Principal
St. Margaret’s Higher Secondary School
Malviya Nagar,
New Delhi

Subject: Temporary leave application due to Covid – 19

Dear Sir/Madam,

I, Oma Ralte of Class-10, Section B, tested positive for COVID-19 yesterday, i.e. the 19th of September 2021. As advised by my doctor, I will not be able to attend school for 14 days. I would be very much obliged if you could kindly grant me leave for 14 days, i.e. from the 20th of September to the 4th of October, 2021.

Also, please find the doctor’s letter that I have attached here.

Thanking you,

Yours sincerely,
Oma Ralte
Roll No. – 51
Class 10
Section B
St. Margaret’s Higher Secondary School

Annual Leave Application for School

To,
Matthew Chase
HR Manager
Enchanted Woods

Subject: Annual leave application

Dear Matthew,

I am writing to let you know that I will be out of the country for a month due to personal reasons, so I would like to avail myself of my full annual leave allowance. It would be very much appreciated if you could kindly grant me the leaves from the 1st of October 2021 till the 31st of October 2021. In my absence, Shilpa Valvi will be taking over my duties. As I have been overseeing her work for the past year, I am confident she will work without difficulty.

In case of any work-related emergency, you can always reach me on mobile.

Thanking you,

Yours faithfully,
Jubilee Kiba
Content Strategist
Digital Marketing Department
Enchanted Woods

How To Write A Leave Application For Office?

Leave application for office is a formal way to ask for leave from your manager/Boss. It will define your situation for not being able to come to the office. There are some important elements that you need to keep in mind while writing your application,
Essential Elements of Leave Application for Office are as follows:

  • Salutation
  • Purpose of the application (subject)
  • Reason for leave
  • Number of leaves along with the date
  • Work plan in your absence
  • Employee’s contact information
  • Signature

Leave application format for office

To,
[ Employer’s name ]
[ Designation ],
[ Name of the company ]

Subject: [ Example: Application for leave ]

Dear [Employer’s first name],

[ Body of Application ]

Thanking you,

Yours sincerely,
[ Your name ]
[ Designation ]
[ Department ]
[ Name of company ]

Sick Leave Application for Office

To,
[ Employer’s name ]
[ Designation ],
[ Name of the company ]

Subject: [ Example: Application for leave ]

Dear Sebastian,

I am writing to inform you that I had the flu yesterday, the 26th of August, 2021. As per my doctor’s advice, I am to take a rest and isolate myself till the 31st of August, 2021. I would be very much obliged if you could kindly grant me leave from the 27th of August till the 31st of the same month. In my absence, I have assigned my tasks to Karma Deli.

Should you need anything from me, please feel free to contact me.

Thanking you,

Yours sincerely,
[ Your name ]
[ Designation ]
[ Department ]
[ Name of company ]

One-Day Leave Application for office

One-Day-Leave-Application-For-Office

Half-Day Leave Application for Office

To,
Ritu Khanna
HR Manager
NE Connections

Subject: Half-day leave application

Dear Ritu,

This application aims to inform you that I will be late today as I have a doctor’s appointment and have to reach my doctor’s office at 10 a.m., and, as we will be doing some investigation, I will only be able to reach the office in the afternoon. I kindly request you to give me a half-day leave. I will try to catch up with as much work as possible once I reach the office.

Thanks & Regards,

Yours sincerely,
Gaurav Kumar
Graphic Designer
Digital Marketing Team
NE Connections

Casual Leave Application for office

Casual-Leave-Application-for-Office

Leave Application for Vacation

To
Sara James
Hr Manager
{ Employer Name }

Subject: Leave Application for Vacation(Purpose)

Dear Mr./Ms. (Recipient’s name/organization)

This letter is my formal request for two weeks’ vacation leave from (mention date) to (date). I will be joining the office on (date) as I will be on a family vacation.

I will ensure that all my pending tasks are completed and that there’s nothing left from my end before I leave for the vacation. Since I will be travelling, I might not have internet access. However, my team will ensure that all my responsibilities are covered in my absence.

Meanwhile, you can reach out to my teammate (name), who has been authorized to look after my job duties during my absence.

I will be looking forward to your approval.

Sincerely
(Your name)

Maternity Leave Application for Office

To,
Ritu Khanna
HR Manager
NE Connections

Subject: Maternity leave application

Dear Ritu,

This is a kind reminder regarding my request for maternity leave from the 15th of June to the 15th of September 2021. I need to take leave for three months and should be able to rejoin my team and the company when it ends. Swati Sarkar will take care of all my work responsibilities.  Attached here is my medical certificate given by the doctor with other necessary details. As I need to use my medical insurance, I request you to give me the hospital information under the office insurance coverage.

Should you ever need to reach me, you can always phone me.

Thanks & Regards,

Yours sincerely,
Aurora Rose
Graphic Designer
Digital Marketing Team
NE Connections

Read More: How To Write Maternity Leave Application

Bereavement Leave Application for Office

To,
Jordan Hnialum,
HR Manager
AKAL Infosys

Subject: Bereavement leave application

Dear Jordan,

With a heavy heart, I wrote to you to inform you of the passing of my father-in-law last night. As I would need to head home to take care of the funeral arrangements, I humbly request you grant me 5 days of paid leave starting today, i.e. the 21st of April, 2021, till the 25th of April, 2021. You can reach me on my cell phone if you need to contact me. If you cannot reach me by any chance, I have left instructions to Aurora Rose, the intern. She should be able to help you in my absence. I sincerely apologize for the inconvenience and would be very much obliged if you could kindly grant me this leave of absence.

Thanks & Regards,

Yours sincerely,
Zami Hmar
Graphic Designer
Digital Marketing Team
AKAL Infosys

Read More: How to Write Bereavement Leave Application

Leave application due to the illness of a family member

DateTo(Managing director)

Subject: Leave application due to the illness of a family member

Dear Sir/Ma’am,

I am writing this leave letter to inform you that I have an emergency at home as my father has suffered from a cardiac arrest. He needs me right there as I am the only son and breadwinner of the family. Kindly provide one week’s leave so I can look after my father. I will need leave from (date) to (date).

Kindly let me know if it’s okay with you.

Sincerely,
(Your name)

Leave application due to death in the family

To
The Manager,
(Company name)

Subject: Leave application for the death of a family member

Dear Sir,

I (your name) am currently working as a (your position) in your organization. I am writing this to inform you about the demise of my paternal grandfather. It is a huge loss for my family and me. And at this moment, I would need some time to grieve, console and be beside them. Need to go to my hometown to arrange all the funeral services, which requires fifteen days’ leave (date).

I shall be obliged if you approve my request.

Regards
(Your name)

FAQs

Q1. How to write a leave of absence?

To write a leave of absence, follow the steps below-

  1. Subject
  2. The reason why you need to take leave.
  3. Duration
  4. Contact Number

Q2. How does a teacher write an application for leave?

Here is a sample of a leave application email for teachers-

To: Kim.rachel@phs.com
Subject: One-day leave application

Dear Ma’am,

I am writing to inform you that I will not be able to attend school tomorrow as I have an appointment for the Covid-19 vaccination. Miss Eshanya Johari will be taking my classes in my absence. I would be grateful if you could kindly grant me a leave for tomorrow, the 27th of September, 2021.

Thanking you in advance,

Kiran Kumari,
English Teacher
Providence High School.

Q3. How to Write Short Leave Application for Urgent Work?

Subject: Leave Application for Urgent WorkGood Morning Sir,

I must inform you that I have to visit my relative’s house due to urgent work. To do so, I need to take one day’s leave from the office. Please consider this email as an application for leave. You can contact me at my personal number if required.

Regards,
Name

We hope this article helps you understand everything you need about leave applications and letters.

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