Experience Letter Format and Samples | How to Write Experience Letter: When a professional is about to join a new organization, an employee must submit certain documents to the Human Resource department. One such document is an experience letter. In this article, we will share everything you need to know about experience letters format along with 5 experience letter samples.
What is an experience letter?
When an employee is about to leave their organization, no matter the reason – whether to take hiatus or join a new organization- the current employer must provide them a company experience letter.
What are the Contents of an Experience Letter?
An experience letter contains information such as –
- the job role held by the Employee
- starting date of joining the organization
- conduct of the Employee
- skills and experience gained by the Employee
- date of resignation and
- date of issue of letter
Who writes a work experience letter?
The work experience letter is usually written by HR personnel after collecting necessary information from the Employee’s supervisor or manager.
Why is a Work experience letter important?
For jobseekers, experience letters are written proof that they have the right experiences and skillsets required for the job role they are applying for, which raises their chances of getting employed. Moreover, if an experienced employee does not have proof of the work he had done on paper, his chances of getting a salary for an entry-level position are high.
What should a work experience letter contain?
How to write a work experience letter
A well-written experience letter usually contains the following parameters-
- The organization’s letterhead: As this experience letter is from your organization, you need to represent yourself as a professional organization. Using a letter with your letterhead on top will do just that.
- Date of issue of the letter: The date of the issuance must always be added on the second line and the top right corner of the letter.
- The Employee’s details: The Employee’s details must include his designation, roles, responsibilities, skills, and tenure. Depending on your organization’s rules and regulations, you may also add the salary of the Employee in the experience letter. Some organizations do not mention the salaries as salary slips are usually attached.
- Conduct of the Employee: This is the part where you mention if the Employee’s work has been up to par or sublime. Do bear in mind that giving negative feedback also has the giving you and your organization a negative impression. In the world of business, it is all about being professional and choosing the right words.
- A good wish: Close the body of the letter by adding a line or two wishing the Employee well in his future.
Experience Letter Format: How to write an experience letter?
Following the format of a formal letter is the most professional approach for experience letters.
To write in the correct experience letter format, just follow this order-
- Sender’s address
- Addressing the addressee
- Subject line (not necessarily needed for letters with ‘Experience Letter’ headings)
- Sign off
- Name of the sender with designation and name of the organization.
Experience Letter Template
Here is a sample of an experience letter template:
Experience Letter Samples
Experience Letter Sample for IT sector
Experience Letter Sample for Tourism and hospitality industry
Experience Letter Sample for Teacher (Education)
Experience Letter Sample for Financial Analyst
Retail Sales Experience Letter Sample
We hope the above information comes in handy should the time come for you to draft an experience letter.
Read More: Relieving Letter Format and Samples
Do bear in mind that not all organizations follow the same format. While some choose to disclose the Employee’s salary, some opt to leave it and instead attach salary slips. The format also depends on the company culture. Some may be written in a friendly tone, while others in a professional one.
We hope our article on experience letter format and experience letter samples was useful to you. We will leave you here with our best wishes.