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Experience Letter Format & Sample: Definition, Tips & Examples

Experience Letters Format

Experience Letter Format and Samples | How to Write Experience Letter: When a professional is about to join a new organization, an employee must submit certain documents to the Human Resource department. One such document is an experience letter. In this article, we will share everything you need to know about experience letters format along with 5 experience letter samples.

What is an experience letter?

When an employee is about to leave their organization, no matter the reason – whether to take hiatus or join a new organization- the current employer must provide them a company experience letter.

What are the Contents of an Experience Letter?

An experience letter contains information such as –

  • the job role held by the Employee
  • starting date of joining the organization
  • conduct of the Employee
  • skills and experience gained by the Employee
  • date of resignation and
  • date of issue of letter

Who writes a work experience letter?

The work experience letter is usually written by HR personnel after collecting necessary information from the Employee’s supervisor or manager.

Why is a Work experience letter important?

For jobseekers, experience letters are written proof that they have the right experiences and skillsets required for the job role they are applying for, which raises their chances of getting employed. Moreover, if an experienced employee does not have proof of the work he had done on paper, his chances of getting a salary for an entry-level position are high.

Read More: Highest Paying Jobs for Commerce Students in India

What should a work experience letter contain?

How to write a work experience letter

A well-written experience letter usually contains the following parameters-

  • The organization’s letterhead: As this experience letter is from your organization, you need to represent yourself as a professional organization. Using a letter with your letterhead on top will do just that.
  • Date of issue of the letter: The date of the issuance must always be added on the second line and the top right corner of the letter.
  • The Employee’s details: The Employee’s details must include his designation, roles, responsibilities, skills, and tenure. Depending on your organization’s rules and regulations, you may also add the salary of the Employee in the experience letter. Some organizations do not mention the salaries as salary slips are usually attached.
  • Conduct of the Employee: This is the part where you mention if the Employee’s work has been up to par or sublime. Do bear in mind that giving negative feedback also has the giving you and your organization a negative impression. In the world of business, it is all about being professional and choosing the right words.
  • A good wish: Close the body of the letter by adding a line or two wishing the Employee well in his future.

Experience Letter Format: How to write an experience letter?

Following the format of a formal letter is the most professional approach for experience letters.

To write in the correct experience letter format, just follow this order-

  1. Sender’s address
  2. Date
  3. Addressing the addressee
  4. Subject line (not necessarily needed for letters with ‘Experience Letter’ headings)
  5. Salutation
  6. Body
  7. Sign off
  8. Name of the sender with designation and name of the organization.

Experience Letter Template

Here is a sample of an experience letter template:

Your address

Date of issuance

Subject: Job experience letter of [Employee’s name]

To whom it may concern,

This is to certify that during the period from [DD/MM/YEAR of joining by Employee] to [Employee’s last DD/MM/YEAR of employment], [Employee’s name] worked as [job designation] with us here at [name of organization].

We can confirm that during his time here with us, his services and dedication towards the organization and duties have been satisfactory.

His roles and responsibilities at [name of organization] included [list out the Employee’s duties and responsibilities].

[Employee’s name] decision to leave [name of organization] is solely his, and we hope and pray that he has a bright and successful future ahead.

Sincerely,
Your name
Your designation
Name of your organization.

Download Experience letter word file

Experience Letter Samples

Experience Letter Sample for IT sector

Green Park, New Delhi

Date of issuance: August 25, 2021

Subject: Job experience letter of Mr. Anwar Khan

To whom it may concern,

This is to certify that Mr. Anwar Khan worked as a software engineer with Kings Information Systems Ltd. beginning February 21, 2020, and ending August 21, 2021.

During his time with us, Mr. Anwar Khan has always been dedicated and loyal to his roles and responsibilities, which included designing, developing, and installing software solutions to improve our company’s information systems, conducting systems analysis, as well as handling maintenance, support, and enhancements in our existing systems and platforms, among others.

He has always had a good working relationship with his team members and supervisors. We are glad to have witnessed his consistent growth in his professional life.

We wish him all the best of luck in his future endeavors.

Sincerely,

Diya Singh
Managing Director
Kings Information Systems Ltd.

Experience Letter Sample for Tourism and hospitality industry

Choolaimedu, Chennai

Date of issuance: July 16, 2021

Subject: Job experience letter of Ms. Aurora Rose

To whom it may concern,

I am writing to confirm that Ms. Aurora Rose worked with Food & Beyond as a hostess from March 2, 2019, till August 22, 2021.

During her time with us, her services were satisfactory, and she carried out her roles and responsibilities well. Her duties, such as welcoming customers with a positive attitude, handling customer queries, setting tables with appropriate silverware, patrolling assigned stations, recording customer reservations, etc., were done productively and professionally by her.

Her reason for leaving is solely her own decision, and I wish her nothing but the best in her future.

Yours Sincerely,
Sebastian Hmar
Owner
Food & Beyond.

Experience Letter Sample for Teacher (Education)

Aizawl, Mizoram

Date of issuance: July 16, 2021

Subject: Job experience letter of Mrs. Hope Ralte

To whom it may concern,

This is to certify that Mrs. Hope Ralte has been working with our school as an English teacher for Classes 6 and 7 from April 5, 2014, to June 18, 2021.

During her employment with Mimi Memorial School, she has graced our school with her excellent teaching skills. Students have been responding well to her warm nature and engaging teaching methods.

Her roles and responsibilities include planning and preparing lessons based on national curriculum guidelines, following the designated curriculum completely on time, implementing proper classroom management practices, encouraging students to focus on their studies and to participate in extracurricular activities, assessing and dealing with (when necessary) students’ behaviors, participating in staff as well as parents-teachers meetings, and utilising to-date teaching methods, among many others.

We have enjoyed watching her grow and upskill herself during her time here with us, and we wish her the best of luck in her future endeavours.

Sincerely,
Jordan Hnialum
Principal
Mimi Memorial School.

Experience Letter Sample for Financial Analyst

Salt Lake, Kolkata

Date of issuance: March 12, 2021

Subject: Job experience letter of Mr. Sahil Mann

To whom it may concern,

This is to certify that Mr. Sahil Mann worked with us from January 23, 2019, till January 26, 2021, as a Finance Analyst for our organization.

We can confirm that he has been a diligent and loyal employee during his time with us here at TLK Finance. He showed exemplary team spirit and was loyal to his job roles and responsibilities, which included providing financial forecasting, analyzing financial data and performance, preparing reports, looking for investment opportunities, and evaluating profit plans, among many others.

Mr. Sahil Mann solely decided to leave TLK Finance.

We wish him all the growth and success in his future.

Sincerely,
Amit Shah

Download Experience letter word file

Retail Sales Experience Letter Sample

Police Bazar, Shillong

Date of issuance: March 12, 2021

Subject: Job experience letter of Ms. Angel Warji

To whom it may concern,

The purpose of this letter is to certify that Ms. Angel Warji worked as a Store Manager at Enchanted Woods from December 2, 2019, to January 20, 2021.

During this period, her services were excellent, and the dedication and time she has given to the store are admirable.

She started as a sales executive at Enchanted Woods and was able to get promoted in just a year.

Her roles and responsibilities include-

  • Screening, interviewing and hiring staff
  • Handling budgets and maintaining and financial records
  • Handling customer complaints and queries
  • Monitoring pricing and stocks
  • Making sure that health and safety legislation is followed
  • Conceiving promotional materials and displays.

We hope and pray that her future is a bright and successful one.

Should you have any questions, feel free to email me or call our office during office hours.

Sincerely,
Claire Smith
Owner
Enchanted Woods.

We hope the above information comes in handy should the time come for you to draft an experience letter.

Read More: Relieving Letter Format and Samples

Do bear in mind that not all organizations follow the same format. While some choose to disclose the Employee’s salary, some opt to leave it and instead attach salary slips. The format also depends on the company culture. Some may be written in a friendly tone, while others in a professional one.

We hope our article on experience letter format and experience letter samples was useful to you. We will leave you here with our best wishes.

Good luck!

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Last modified: October 7, 2021
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