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Experience Certificate Format | Request Letter for Experience Certificate

certificate of experience feature

In your professional life, you will eventually come across a piece of documentation that states an employee’s experience in an organization called an experience certificate. In this article, let’s get to know the experience certificates format and how to request an experience certificate. We’ll also be taking you through some samples for you to understand better.

What is an Experience Certificate?

When an employee decides to resign from his/ her job in an organization, the employer gives him/her a written document wherein the experience of the employee in the organization is mentioned. This may include his/her designation, roles, and responsibilities in brief.

Importance of Experience Certificates

An experience certificate proves that someone has worked in an organization for a period holding a particular position during their tenure there. When seeking employment elsewhere, potential employers will need to see the experience certificates to ensure that what you, as the job seeker, say and what is written on the certificate are in fact true.

In most organisations, an experienced professional must submit his experience certificate to their new HR. Failure to provide one will cause him/her to start his/her new career as a fresher. So, it is imperative that you always keep your experience certificates safe. If you are given a hard copy, we advise that you scan the document and email it to yourself for safekeeping.

Experience Certificate Format: Contents of an Experience Certificate

There is no specific experience certificate format. However, an experience certificate must be well-written in a professional tone and must contain the following components-

  • Issuance date of the certificate.
  • Salutation. Most employers usually put “Whom it may concern”.
  • Name of the employee.
  • Designation of the employee.
  • Employee’s date of joining the organisation.
  • Employee’s date of resignation from the organisation.
  • Employee’s roles and responsibilities.
  • Words of thanks and appreciation.
  • Well-wishes for the employee’s future.
  • Signature, seal, and name of employer or person in charge of issuing the certificate.

Work Experience Certificate Format

Date of issuance: __________

To Whom It May Concern:

[Body]

Sincerely,
[Signature]
[Sender’s Name]
[Sender’s Designation]

[Company’s seal]

[Name and address of organization]

experience-certificate-format

Work Experience Certificate Format

Download Experience Certificate Format Word File
Download Experience Certificate Format PDF File

Things To Remember

  • The organisation’s letterhead with the name (of the organisation) on top should be used when issuing an experience certificate.
  • The employer’s name, organisation’s name, and contact details such as email address or office address must be mentioned in the letter.
  • For an email, the subject line “Experience Certificate of Mr. XYZ” can be used.

Experience Certificate Samples

Experience certificate for an IT professional

Date of issuance: 06/10/2021

To Whom It May Concern:

This is to certify that Ms Eshanya Johari was an employee in the role of IT Specialist with AKAL Infosys during the period beginning 09/08/2019 and ending 06/10/2021.

During her tenure with us here, at AKAL Infosys, she has been hardworking, loyal and carried out her roles and responsibilities such as implementing security measures, offering technical support to our staff, and troubleshooting computer problems, among others, well. Her supervisor sings praises of her fine performance and she has been a great addition to her team.

Her decision to leave our company is solely her own decision, and we wish nothing but the best in her future endeavors.

Should you need any additional information, please feel free to contact me during business hours.

Sincerely,

Lokesh Aggarwal (signature)
Lokesh Aggarwal (printed)
Human Resource Manager

[Company’s seal]

AKAL Infosys
Yusuf Sarai, New Delhi, Delhi 110049.

experience-certificate-it-professional

Experience Certificate For An IT Professionals

Read More: Relieving Letter Format and Samples

Experience Certificate For A Teacher

Date of issuance: 06/10/2021

To Whom It May Concern:

I hereby verify that Mrs Shweta Sharma was an English teacher here, at Mimi Elementary School during the period beginning 09/08/2019 and ending 06/10/2021.

During her time with us here, she taught Classes 1 and 2, and her roles and responsibilities included creating lesson plans, observing and evaluating students’ performances, grading tests as well as classwork and homework, among many others. He has always been dedicated to her students and valued their work. I can personally vouch for her and write that she is an excellent employee with good communication, interpersonal and time-management skills

Her decision to leave our institution is solely her own decision, and we wish her success in her future.

Should you need any additional information, please feel free to contact me during business hours.

Sincerely,

Jolene Parker(signature)
Jolene Parker (printed)
Principal

[School’s seal]

Mimi Elementary School
Malviya Nagar, New Delhi, Delhi 110017.

Experience Certificate For An Accountant

Date of issuance: 06/10/2021

To Whom It May Concern:

This letter is to certify that Mr. Akash Nigam worked with AKAL Infosys as a Senior Accountant, starting from 09/08/2019 till 06/10/2021.

During his time at AKAL, he has shown great effort and dedication in carrying out all the assigned duties, which included preparing financial statements, performing monthly balance sheets, regulating and authenticating financial transactions, to name a few. He has always been a good team player with good communication and problem-solving skills.

We wish him luck in his future career opportunities and hope that he keeps on attaining new heights in his career.

Please reach out to me should you need more information.

Sincerely,

Srobhona Goswami(signature)
Srobhona Goswami (printed)
Human Resource Manager

[Company’s seal]

AKAL Infosys
Malviya Nagar, New Delhi, Delhi 110017.
experience certificate accountant

If you are looking for better job opportunities and experience, click here for the latest job openings.

Experience Certificate For A Storekeeper

Date of issuance: 06/10/2021

To Whom It May Concern:

This letter certifies that Mr. Paul Etlar worked as a storekeeper here at Enchanted Woods from 09/08/2019 till 06/10/2021.

During his time with us, he has shown great effort and dedication in carrying out all the given responsibilities such as restocking, keeping a record of sales, organizing and cleaning, handling customer queries to name a few. He is an excellent employee who is dedicated and punctual.

His decision to leave us is his decision alone and we wish him luck and success in his future endeavors.

Please reach out to me should you need more information.

Sincerely,

Jordan Hnialum(signature)
Jordan Hnialum(printed)
Owner

[Company’s seal]

Enchanted Woods
Safdarjung Enclave, New Delhi, Delhi 110003.

Read More: Self Management Skills: Definition, Importance, Examples

Experience Certificate For A Hotel Manager

Date of issuance: 06/10/2021

To Whom It May Concern:

This letter certifies that Mr. Arvind Kumar was employed by Hotel Mayur here as a Hotel Manager during the period of 09/08/2019 till 06/10/2021.

He is an excellent employee who is dedicated, punctual, and has great customer/guest service as well as leadership skills. During his time with us, his roles and responsibilities included planning, implementing, and managing the hotel’s daily operations as well as hotel budgeting and financial planning, among many others. We. were more than satisfied with his work and professionalism.

His decision to leave us is his decision alone and we wish him luck and success in his future endeavors.

Please reach out to me should you need more information.

Sincerely,

Chang Hmar(signature)
Chang Hmar (printed)
Human Resource Manager

[Company’s seal]

Hotel Mayur
Safdarjung Enclave, New Delhi, Delhi 110003.

Read More: Top 15 Reasons For Job Change in Interview

Experience Certificate For A Doctor

Date of issuance: 06/10/2021

To Whom It May Concern:

This is to certify that Dr. Aurora Rose has been working with us at Providence Hospital as an ENT Specialist during the period of 09/08/2019 till 06/10/2021.

During her tenure with us, he has remained to be a competent and diligent person. His interpersonal and problem-solving skills along with his brilliant working methodology have benefited our hospital in many ways. His main roles and responsibilities as an ENT Specialist included examining, diagnosing, and treating diseases, disorders or injuries of ears, nose and throat.

His decision to leave us is his decision alone and we wish him luck and success in his future endeavors.

Should you need further information, do contact me.

Sincerely,

Sebastian King (signature)
Sebastian King (printed)
Director of Recruitment
Human Resources

[Company’s seal]

Providence Hospital
Malviya Nagar, New Delhi, Delhi 110017.

Experience Certificate For A Civil Engineer

Date of issuance: 06/10/2021

To Whom It May Concern:

This is to certify that Ms. Andy Ezung has been working with us as a Project Engineer at Zo Engineers Pvt. Ltd. during the period beginning 05/01/2021 and ending 06/10/2021.

During his time with us, his main roles, and responsibilities included carrying out technical and feasibility studies, conducting on-site investigations, and analyzing data, to name a few. His keen attention to detail and strong communication and problem-solving skills are a few of the many qualities that make him an excellent employee.

His decision to leave our company is solely her own decision, and we wish her nothing but the best in her future endeavors.

Should you need any additional information, please feel free to contact me during business hours.

Sincerely,

James Longkumar (signature)
James Longkumar (printed)
Human Resource Manager

[Company’s seal]

Zo Engineers Pvt. Ltd.
Yusuf Sarai, New Delhi, Delhi 110049.

Read More: Experience Letter Format & Sample: Definition, Tips & Examples

Experience Certificate For A Sales Executive

Date of issuance: 06/10/2021

To Whom It May Concern:

This letter is to certify that Ms. Zami Zhang worked as a Sales Executive here at Pink Blush Beauty for a period starting 09/08/2019 till 06/10/2021.

Her customer service and negotiation skills have done wonders for our store. She is a hardworking and dedicated employee.

During her time here, her main duties as a Sales Executive were to demonstrate and present products, review sales performance, handling client and customer complaints and queries, among many others.

We wish her luck and success in her future endeavors.

Please reach out to me should you need more information.

Sincerely,

Joy Hnialum(signature)
Joy Hnialum(printed)
Owner

[Company’s seal]

Pink Blush Beauty
Safdarjung Enclave, New Delhi, Delhi 110003.

Experience Certificate For A Data Analyst

Date of issuance: 06/10/2021

To Whom It May Concern:

This letter is to certify that Mr. Bhartendu Prakash worked with AKAL Infosys as a Data Analyst, starting from 09/08/2019 till 06/10/2021.

During his time at AKAL, he has shown great effort and dedication in carrying out all the assigned duties, which included gathering and interpreting data, analysing and reporting results to concerned departments, to name a few.

The decision to leave our company is solely his and we wish him all the best in his future career opportunities.

Please reach out to me should you need more information.

Sincerely,

Somi Zela(signature)
Somi Zela (printed)
Human Resource Manager

[Company’s seal]

AKAL Infosys
Malviya Nagar, New Delhi, Delhi 110017.

Are you currently working in any organisation? If not, apply here for the latest job openings.

Request Letter for Experience Certificate

When you want to request your employer or ex-employer for an experience certificate, just follow these simple tips –

To make the process go smoothly and much quicker, you need to send the request letter to the right person. Your HR and your supervisor should be the people you need to approach and keep in the loop. Your supervisor will be able to attest to your character and work while HR will have your employment history and records.

The experience certificate should contain all the important and necessary information. If your new employer wants specific information to be written on the letter, let the person you are requesting the letter from know why you need it. For instance, if your new employer wants to see your DOJ and DOE, request your ex-employer to mention that.
You need to thank them and show your gratitude towards the company in your letter to be on their good side and because it will show that you are a professional.

The tone should be professional and not friendly. Do not use shortcuts such as “OK” or emojis. Double-check for grammatical errors or spelling mistakes before sending it.

Request Letter for Experience Certificate Sample

To: akash.nigam@akalinfosys.com

Subject: Request for Experience Certificate

Dear Akash,

I, Sana Sen, worked in your esteemed organization as a Social Media Manager for 2 years, starting from 16/07/2019 till 10/07/2021. Working there, at AKAL, was a worthwhile journey for me as I got to meet many talented people and enhance my skill sets in a professional and peaceful yet fun-filled environment. I am very thankful that I got the opportunity to work there and learn from the best of the best.

I am writing to you to request you to kindly issue my experience certificate as I need it.

I would be very grateful if you could kindly do the needful.

Thanks and regards,

Sana Sen
Mob: XXXXXXXXXX.

Read More: Leave Application for Office, School & College With Samples

We hope this article helps you in understanding more about experience certificates format and how to request one whenever you’d need it. And in case you had any doubts previously, we hope our given samples resolve them.

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Last modified: November 30, 2021
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